VMSW Privacy Policy

VanParys Micacchi Shippey and Warnick LLP

The purpose of this Privacy Statement is to inform you about the types of Personal Information that VanParys Micacchi Shippey and Warnick LLP (VMSW) collects about you in the process of providing services to you. It explains how we use and disclose that information. This Privacy Statement sets out a summary of the principles and procedures that VMSW follows in meeting its privacy commitments and complying with the requirements of the laws and regulations under applicable privacy laws in Canada, including the Personal Information Protection and Electronic Documents Act (“PIPEDA”).

The Rules of Professional Conduct and related Council Interpretations of the Ontario Institute of Chartered Accountants require that partners and staff maintain the confidentiality of client and former client information, as well as the confidentiality of VMSW information, except in rare and very specific circumstances.

The Rules of Professional Conduct of the Ontario Institute of Chartered Accountants also require that partners and staff not use confidential information for personal advantage, for the advantage of a third party or to the disadvantage of a client or VMSW, unless consent has been obtained from the client, former client or VMSW.

Personal Information

Personal information includes any factual or subjective information, recorded or not, about an identifiable individual. This includes information in any form, such as:

• Age, name, ID numbers, income, or ethnic origin;

• Opinions, evaluations, comments, social status, or disciplinary actions; and

• Employee files, credit records, loan records, medical records, existence of a dispute with a client, intentions (for example, to acquire goods or change jobs).

VMSW collects personal information only for the following reasons:

• to provide services to you in your capacity as a client of the firm;

• to understand your needs and recommend products and services accordingly;

• to manage your business which includes partnership and employment matters; and to meet legal and regulatory requirements.

We will not use your personal information for any other reason without your consent and will only share your information with third parties to assist in completing the above uses. Any third party’s use must adhere to our privacy policies or be allowed by legislation.

Examples would be an outside payroll service, an agent hired to perform a service for you, a collection agency, a law enforcement agency or emergency services.

Accountability

VMSW is accountable for all personal information in its possession, including any personal information disclosed to third parties for processing or other administrative functions.

VMSW has appointed a Privacy Officer, who is part of the senior management, to be accountable for the firm’s privacy policies and enforcement. We have also trained all of our partners and staff on privacy issues.

VMSW's Privacy Officer can be reached at:

Mark Warnick

VanParys Micacchi Shippey & Warnick LLP

432 Simcoe Street

PO Box 67

Woodstock, Ontario

N4S 7W5

mark@vmswca.com

Identifying Purposes of Collecting Personal Information

VMSW shall identify the purpose for which personal information is collected before collecting it.

Consent
VMSW shall obtain consent for all personal information collected. We will not collect, use or disclose your personal information without your consent. By providing us with your personal information for the purposes listed above, you consent to our collection and use of the information for those purposes. With respect to personal information that you provide for the preparation of your taxation and other returns, you consent to our transmitting such personal information to the appropriate governmental or regulatory authorities.
 

Limited Collection of Personal Information

Personal information collected shall be limited to information that is necessary for the purposes identified. If we wish to collect your personal information for purposes other than as identified above, we will request that you consent to such collection. Similarly, if we wish to use personal information that we have already collected for a purpose other than as stated above, we will seek your consent to such use.
In some limited circumstances, the law may require that we release personal information to regulatory bodies, governmental authorities and/or our professional organizations. We will notify you of any such required disclosures and provide you with the reason that obligates us to release the personal information.
 

Limited Use, Disclosure and Retention of Your Personal Information

Personal information collected by VMSW shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law.

Accuracy of Your Personal Information

We will ensure that your personal information is kept as accurate, complete and up-to-date as possible based on information provided to us by you. We will update your personal information from time to time as required to file personal tax returns or enable us to fulfill your other service requirements.

Safeguarding Your Personal Information

VMSW has implemented physical, organizational, contractual and technological security measures to protect your personal information from loss or theft, unauthorized access, disclosure, copying, use or modification.

You can visit our Web Site without telling us who you are or revealing any information about yourself, including your email address. However, our web server may collect the IP address and domain you used to access our Web Site, the type and version of web browser and operating system you are using, the number, duration and frequency of visits to our Web Site and the web site you came from and visited next. This anonymous information cannot be traced to a specific individual User.  It is used by us simply to measure the number of visits, average time spent, page views, most popular preferences and other statistics about visitors to the Web Site and to determine the characteristics in which users use our Web Site and services. We may use this data to monitor Web Site performance for systems administration purposes, to make our Web Site easier and more convenient to use, to improve our services and to track information in aggregate form (e.g. how many visitors use the Web Site).

We use cookies, that is, small files that your Web browser places on your computer's hard drive, to remember a User's code, password and preferences while the User is using our web site and to facilitate navigating different pages on the Web Site.

Our web site contains security mechanisms that protect against the loss, the misuse and the modification of information under our control.

Our web site provides links to third party web sites. Our Privacy Statement does not extend to these third party web sites and it is recommended that Users read the privacy policies of these web sites. We are not responsible for the content of, or the privacy practices employed by, third party web sites.

Openness of Policies & Procedures Available to Clients

VMSW shall make information available to its clients and employees about the policies and practices that apply to the management of their information.

Client Access to Personal Information

We will make available to you any personal information that we have collected about you, utilized or disclosed, upon your written request, to the extent permitted or required by law. We will make such information available to you in a form that is generally understandable.

Challenging Our Compliance

You shall at anytime be able to challenge compliance with the above privacy principals. VMSW shall investigate all complaints in a timely manner.

We will attempt to respond to each of your written requests not later than thirty (30) days after receipt of such requests. We will advise you in writing if we cannot meet your requests within this time limit. You have the right to make a complaint to the federal Privacy Commissioner in respect of this time limit.

We will not assess any costs to you for access to your Personal Information or to our Privacy Policies or Practices without first providing you with an estimate of the approximate costs, if any. We may request that you provide sufficient identification to permit access to the existence, use or disclosure of your Personal Information. Any such information shall be used only for this purpose.

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